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Recommended Website Management Tools

RecommendedThese are the tools that I use to manage the 40+ WordPress websites that are currently under my wing. It took a bit of experimenting to find the right lineup of tools.

I recommend any of these as effective tools if you are looking to fill some gaps in your workflow with the same approach as myself. I use all of these myself, and have for quite a while now for most of them (years and months, not just a few days or weeks).


Used for: WordPress core/plugin/theme updates, backups, cloning and more

Read my full ManageWP review for more details. This is probably the biggest worker of the tools that I use. I use it weekly, and sometimes more often, to run updates and backups on all my sites. I like it. It works well and saves me so much time compared to doing the same tasks manually. It might seem a little pricey but if your websites generate income the cost is probably worth it

Check out ManageWP


Used for: Website traffic analytics

I’m gonna be pretty straightforward about why I use Clicky. I pretty much use it because I wanted to use something different than Google Analytics. I like Google Analytics, but it’s just a personal preference thing. I get tired of using Google stuff all the time. Clicky is great though. It visualizes the traffic data in a way that I find very easy to use.

Check out Clicky

Microsite Masters

Used for: Search engine position tracking

I’ve toyed with many search engine position tracking tools over the years. And some might argue it’s not really even worth doing anymore. But I find it worthwhile because I still target keyword traffic and I need to measure my website performance for certain keywords.

I use Microsite Masters because it is 100% hands off in terms of use after inputting all your campaigns, and I find the data to be pretty reliable. It gives me the ability to quickly view and analyze how well my websites are performing when I’m targeting specific keywords, and I don’t have to worry about much else in terms of configuration.

Check out Microsite Masters


Used for: Website hosting

I use a single VPS from Knownhost to host all my WordPress sites. I like Knownhost because their hosting plans are easily scalable, I get root control of my server, their support is super fast and knowledgeable and the pricing is very affordable for what you get.

Check out Knownhost


Used for: Domain names, SSL certificates

I find Namecheap to pretty solid domain registrar and don’t have any issues holding all my domains in an account with them. They have affordable registration costs and offer some other services to along with the domain names. I tried their hosting one time but it was a pretty pokey and slow server experience, it might be better now though. I like using them for setting up cheap SSL certificates as well since they offer pretty decent pricing for many different types of SSL certificates from a few different providers right through their system at Namecheap.

Check out Namecheap


Used for: Stock photos

I like having a stock photo resource available that is paid and not free. It helps to give me access to images for my websites and blogs on the fly, when I need them, and it helps to keep the image usage somewhat unique by using a paid service. The trick is to find a paid service that is affordable that also has quality, useful and mostly unique images.

That’s where I’ve found Fotolia to hit the mark. It only costs me $25/month to have access to 5 downloads per month. And most image I get count as half downloads, so I’m getting something like 10 image downloads per month for $25. And if I don’t use my quota for a specific month it rolls over to the next. Due to their pricing like that, I’m able to use this consistently to get one-off images for blog posts and other website usage for a small monthly price. It works well for me and the amount of sites I’m currently publishing to.

Check out Fotolia


Used for: Mailing lists, autoresponders

I’ve used Aweber for a while mostly because the pricing is pretty solid for those who want to set up more than one autoresponder list. It’s never gotten any more expensive in the time I’ve used it, and it handle mailing lists as well as anything else I’ve used. I can’t compare it to many other systems, but let’s just say I’ve never really felt the need to go out looking for something else while I’ve been using this email service.

Check out Aweber


Used for: WordPress themes

I have sort of a love-hate relationship with Themeforest. They are a pretty good theme service, and at this point what they have going for them is that they have become a very big WordPress theme market. I like Themeforest because I can always find a theme when I need it. I don’t like it so much because you have to rely on each theme provider for support and sometimes that can lead to flaky situations.

I’ve had themes that I’ve purchased in the past just kind of go by the wayside and die, or become removed from the market altogether. I’ve had themes that have had buggy issues and slowly responding support. I’ve also had themes that worked great for a long period of time, are still supported, and have good support backing them up. It can go either way. So what I will say about Themeforest is this: do your research on the theme, the company behind it, and the support available – and you will probably be happy with purchasing themes through the Themeforest platform.

Check out Themeforest


Used for: Keeping myself on track

I don’t have any partners or staff helping me to manage all my stuff, so I need a good to-do list to keep track of tasks and stay on focus. I’ve played around with other systems, including using both MyLifeOrganized and IQTELL extensively. Right now I’m using Todoist. I like it because it is super-simple to use, elegant, yet just deep enough where I need it to be. I would recommend taking a look at it if you are looking for cross platform to-do list that won’t bog you down.

Check out Todoist